As the owner or user of a commercial vehicle you are required to keep detailed records in relation to the inspection, maintenance and repair of vehicles. Find out more about what records you need to keep
The recording system can be paper based or an electronic one and you will have to decide which best suits your business having regard to fleet size and chosen internal vehicle maintenance procedures and routine.
The RSA’s Guide to keeping your commercial vehicle roadworthy (PDF) includes examples of record keeping systems .
The RSA has also developed a sample excel file which can be modified for your own use. The service and repair details on each vehicle can be stored on a single sheet within the spreadsheet. Authorised officers will require that the original documentation relating to maintenance and repairs is retained for inspection
Link to sample excel planned maintenance record (XLS).